Free Resources for Fleet Managers
Managing a fleet is no small task—but the right tools make it easier. Whether you're optimizing routes, improving vehicle uptime, or tracking driver performance, our free resources are designed to help you run a more efficient operation.
🗓 Vehicle Maintenance Schedule
Never Miss a Service Interval Again
Plan and track upcoming maintenance with this easy-to-use vehicle service schedule. Perfect for fleets looking to prevent breakdowns, reduce downtime, and extend vehicle lifespan.
Download🛠 Vehicle Maintenance Log
Track Repairs, Costs & Service History
Log every oil change, brake job, or tire rotation in one central document. This template keeps your maintenance records clean, searchable, and audit-ready, ideal for compliance and resale value.
Download⛽ Fuel Log Sheet
Monitor Fuel Spend & Improve Efficiency
Capture fuel usage, mileage, and cost per fill-up. Use this sheet to spot trends, reduce fuel theft, and identify inefficient routes or vehicles.
Download🔧 Tools & Equipment Inventory
Know What You Own—And Where It Is
Track tools and assets across your shop or field team. Reduce losses, improve accountability, and keep your crew fully equipped with this simple inventory tracker.
Download🛑 Preventive Maintenance Schedule
Stop Problems Before They Start
Plan routine checks and services based on mileage, hours, or time intervals. This customizable schedule helps you implement a true preventive maintenance program that reduces costly surprises.
Download⚙️ Parts Inventory Tracker
Manage Parts Stock Like a Pro
Stay on top of what parts you have in stock, what’s been used, and what needs reordering. Cut downtime by keeping the right parts on hand at all times.
Download📈 30-60-90 Day Plan for Fleet Managers
Hit the Ground Running in Your New Role
Whether you're new to fleet management or stepping into a new company, this roadmap helps you focus on wins during your first 90 days. Includes key goals, metrics, and action steps.
Download📊 Fleet Maintenance Spreadsheet
A Complete Overview of Fleet Health
Track service records, costs, mileage, and status across your entire fleet in one easy-to-use spreadsheet. Built for Excel and Google Sheets—fully editable and customizable.
Download🧾 Vehicle Inspection Form
DOT-Compliant Daily Vehicle Checklist
Help drivers complete pre-trip and post-trip inspections with ease. This form ensures compliance and early detection of safety issues, keeping your fleet on the road and out of trouble.
Download✅ Mechanic Work Order Template
Standardize Repair Requests & Service Logs
Keep your maintenance team organized and accountable. This editable work order template helps streamline repairs, track labor hours, and document parts used. Ideal for internal teams or outsourced mechanics.
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