Fleet Utilization Calculator (Free)
Measure utilization, quantify the cost of idle vehicles, and model right-sizing scenarios. Use vehicle-days and miles to turn “we have too many trucks” into numbers.
Compute utilization
| Metric | Value |
|---|
Why utilization is the fastest “right-size” lever
Underutilized vehicles look harmless—until you realize you’re paying fixed costs every month whether the vehicle moves or not. Better utilization can reduce fleet size, lower fixed cost per mile, and improve scheduling.
Quick utilization plays
- Pool vehicles: reduce “assigned” vehicles that sit most days.
- Standardize routes: make dispatch swaps easier.
- Use a buffer: but quantify it (don’t let it creep).
- Track weekly: utilization % and idle asset cost.
Utilization FAQ
Vehicle-days or miles—what’s better?
Vehicle-days works well for service fleets and “in service” scheduling. Miles vs target miles is better for delivery or mileage-driven operations. Use whichever matches how your business defines capacity.
What’s a good utilization target?
It depends on your industry and volatility. Many fleets target 80–90% with a small buffer for peak demand and maintenance.
How do I find underutilized units?
Sort vehicles by days in service or miles per month, and compare against your “target” for that vehicle class. Start coaching dispatch or reassigning the bottom quartile.