Service Reminder Generator (Miles + Time) | Free Fleet Tool | Moto Watchdog
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Service Reminder Generator (Miles + Time)

Generate maintenance reminders by miles and/or days. Estimate due dates using utilization, create SMS/email-ready reminder copy, and export your reminder schedule to CSV.

Miles + time triggers
Due soon / overdue
Copy + CSV export

Inputs

Set to 0 to ignore miles-based reminders.
Used for time-based reminders if set.
Set to 0 to ignore time-based reminders.
Used to estimate due date from miles remaining.
Tip: Set “due soon” to 500 miles or 14 days to catch issues early.
Status
—
Due soon / overdue
Next due (miles)
—
Miles remaining
Next due (date)
—
Days remaining
Trigger
—
SMS reminder (copy/paste)
Email reminder (copy/paste)
—

Why service reminders improve uptime

Service reminders reduce missed PM, surprise breakdowns, and downtime. Miles-based triggers catch high utilization vehicles. Time-based triggers catch low utilization vehicles.

Recommended reminder cadence

  • Due soon: 500 miles or 14 days
  • Overdue: alert immediately + re-notify every 3–7 days
  • High utilization: focus on miles trigger
  • Low utilization: focus on time trigger

Service Reminders FAQ

Should I use miles or days?

Use both if you can: miles for high utilization and days for low utilization. The earliest due trigger is the one that matters.

Can I generate reminders for multiple vehicles?

This mini tool is single-vehicle for speed. Export CSV and duplicate rows, or wire it to your backend for batch generation.

Can I customize the message tone?

Yes—edit the templates and keep the key variables: unit, service type, due mileage/date, and booking info.

Disclaimer: This tool is for reminders and scheduling. Always follow OEM guidance and your internal safety requirements.