Fleet Maintenance Schedule Builder (Free)
Build a simple preventive maintenance schedule for your fleet based on vehicle type, mileage, and time intervals. Generate a plan you can hand to your shop, then export it to CSV.
Build your maintenance schedule
| Due (date) | Due (miles) | Task | Notes |
|---|
How to build a fleet maintenance schedule that reduces downtime
A preventive maintenance schedule helps fleets avoid surprise breakdowns and expensive repairs. The best schedules use both mileage-based intervals (for high-use vehicles) and time-based intervals (so low-mile vehicles still get regular inspections).
What to include in a basic PM plan
- Oil changes (miles + months)
- Tires (rotation + pressure checks)
- Brakes (inspection intervals)
- Filters (air/cabin; fuel filters for diesel)
- Fluids (coolant, brake fluid, transmission, power steering)
- Alignment (especially for curb-heavy urban routes)
How to use this schedule
- Set the start date and your average miles/month.
- Generate a 6–24 month plan.
- Export CSV and assign to vehicles (VIN/asset ID) in your system.
- Track completion dates so “due” isn’t purely theoretical.
Maintenance Schedule FAQ
Should I follow OEM intervals exactly?
OEM schedules are a great baseline. Many fleets adjust based on duty cycle (idling, towing, stop-and-go, extreme temps). Confirm with your shop and manufacturer guidance.
What’s the best planning horizon?
12 months is a common starting point. Use 24 months if you want to align parts purchasing and shop capacity planning.
How do I handle low-mileage vehicles?
Use time-based intervals (e.g., oil every 6 months) so inspections and fluids don’t get skipped due to low mileage.
Does Moto Watchdog help with maintenance reminders?
Moto Watchdog can support maintenance workflows by providing usage and movement data that helps schedule service intervals consistently.