What should a fleet maintenance spreadsheet include?

A fleet maintenance spreadsheet typically includes vehicle ID, service date, odometer or engine hours, service type, vendor, cost, and notes. Many fleets also track next due mileage or date.

How do I track maintenance costs by vehicle?

Log each service event with a cost and vehicle ID. Then sum costs per vehicle and review the highest-cost vehicles for replacements or root-cause fixes.

Can I export this maintenance spreadsheet?

Yes. This generator exports your maintenance log to CSV.

Fleet Maintenance Spreadsheet Generator (Printable + CSV) | Free Fleet Tool | Moto Watchdog

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Fleet Maintenance Spreadsheet Generator (Printable + CSV)

Create a simple maintenance spreadsheet for your fleet—log service events, costs, vendors, and due status. Export to CSV for Excel/Google Sheets, or print a clean maintenance log.

Maintenance log

Costs by vehicle

CSV export

1) Fleet + Tracking Settings

Company (optional)

Primary metric

Current reading (optional)

Used to flag “Due soon” when you provide next due values.

Due soon window

Notes (optional)

Add maintenance entry

Vehicle / Unit ID

Service date

Service type

Priority

Reading at service

Next due reading (optional)

Vendor / shop (optional)

Cost (optional)

Notes (optional)

Saved in your browser (localStorage).

Fleet Maintenance Spreadsheet

Moto Watchdog • Printable Maintenance Log

Company: —

Metric: Miles

Due soon: 1000

Entries

Maintenance events

Total cost

—

Sum of logged costs

Due soon / due now

Based on next due + current reading

—

Vehicle	Date	Service	Priority	Reading	Next due	Status	Vendor	Cost

—

Disclaimer: This log is for operational tracking. For accounting or warranty requirements, retain invoices and receipts.